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THE SALVATION ARMY 614 Wellington CORPS POSITION DESCRIPTION Position: Church Administrator Reports to: Steve Molen – Youth Services Manager Hours: 8.30am- 3pm Monday to Friday (30 Hours) Location: 614 Wellington Offices, 1 Ghuznee Street PURPOSE OF THE POSITIONTo organise and manage the routine day to day affairs of the church with a particular focus on the development and maintenance of effective business and accounting procedures and providing a personal assistant role to the Manager. The role also consists of contributing to the Christian mission of 614.
KEY RESULT AREAS and Key Tasks | Performance Indicators | Finance TasksPrepare and process purchase orders and accounts receivable Code and prepare invoices for payment Code and return documentation on Corps income received Take Deposits and other documents to bank Reconcile appropriate bank and balance accounts from monthly financial statements Review of monthly financial accounts and provide updates to leadership Complete IRD Returns (GST, PAYE etc) Prepare annual budgets as well as regular programme budget tracking | Salvation Army standards relating to bookkeeping/financial management are met or exceeded All Corps sections are following consistent guidelines relating to the recording of financial transactions Corps income is appropriately recorded at centre level and in THQ financial system Monthly reports are reconciled against the bank and clearing accounts are cleared monthly Invoices are processed and sent to THQ finance weekly Corps budgets are created and monitored
| StaffEnsure new staff receive and sign and employment or volunteer agreement prior to commencing Process weekly payroll Keep staff records for holidays, special leave, wage/salary Prepare and update job descriptions for all paid staff in consultation with management Ensure new staff receive appropriate induction and training | New staff sign agreements prior to commencingStaff receive appropriate documented induction and training Personnel records are accurately kept in accordance with the Workplace Compliance Manual Staff are paid in accordance with employment agreements | External Funding Prepare funding applications (Jeff Farm, SMI Grants, PMF Refunds, etc) Manage major external contracts including updating monthly database returns: MYD, CYFS Prepare returns for appropriate agencies (where appropriate) Prepare proposals and other documents as required to ensure financial stability | All regular funding is applied for in a timely manner Contract returns and Invoices are complete, accurate and returned on time Databases are accurate and returned monthly New funding sources are sought and applied for | Pastor PA dutiesPerform word processing when required Actively monitor email accounts and inform during daily brief Reply/forward emails appropriately Other errands when required incl office postage Other tasks as required in order to support centre leaders | Word processing is completed accurately and in a timely manner Emails are checked daily and passed on where appropriate Errands and tasks completed efficiently and in a timely manner | Managing the Office Ensure the smooth operation of the office Clear Post Office Box as well as posting any outgoing mail Purchasing of computer, photocopier and general office supplies Maintain appropriate cash handling procedures including weekly petty cash allotment and reimbursement Ensure the website is up to date and relevant Produce quarterly newsletter Oversee the roster for the Friday night StreetVan | Correspondence is promptly filed in an effective filing system Official Minute Files and Compliance Manuals are kept current. The corps post box is cleared and outward mail is posted daily Website is updated our out sourced for updates in a timely manner Streetvan rosters are completed and staff advised when they are on Produce quarterly newsletter | Christian Ministry Foster positive relationships with youth and share Christian faith where possible Prepare and be part of morning Jesus focussed devotions Participate in prayer meetings | |
Ideal Person Specifications Experienced user of computers including word, excel, databases and email Experience and qualifications to minimum of School Cert level in basic clerical tasks, payroll, accounting procedures, typing and word processing Conversant with legislation relating to employment, personnel, wages and holidays (Holidays Act, Privacy Act, Employment Relations Act) Skilled in verbal and written communication High level of problem solving ability and initiative Committed to the mission of the Salvation Army Knowledge of Salvation Army structure and systems Time and desk management skills to prioritise multiple tasks and keep track of work in progress and meet deadlines. Integrity of Character If you think this job could be for you, please send an expression of interest to :
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